Drawing on the experience and expertise of running our own events, exhibitions and conferences, IIR also manages client events ranging from exhibitions, congresses and conferences, together
with sponsored functions, breakfast meetings, awards dinners, etc.
IIR has extensive experience in-house on all aspects of event management, including project management, operations and marketing. IIR Events has established relationships with a range
of professional and reliable partners to ensure the best possible service and delivery for all
events, locally as well internationally.
Our expertise includes :
| Event Organisation & Management |
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Prepare a work schedule and track preparation progress |
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Manage all contracted activities to ensure that work schedule is adhered to |
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Act as the centre of communication between organizing committee, suppliers, sponsors, press & media, speakers & delegates |
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Compile and issue event proceedings / abstracts, souvenir magazines, programme and other related |
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Provide and manage onsite staff |
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Provide resources to meet onsite registration and secretariat needs |
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Manage all food and beverage requirements for the event, manage VIP reception with appropriate protocol and all other necessary requirements, such as special dietary requirements |
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Dissemination of event-related information |
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Provide resources for preparation of event materials and amenities bags as well as gifts for the event participants |
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Post-Event report |
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| Speakers’ Management |
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Co-ordinate with speakers for collation of speakers’ personal biodata, photograph, synopsis, full paper presentation and so forth to ensure timely production of the programmes, abstracts / proceedings and etc for the event |
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| Venue Recommendation |
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Recommend and appoint appropriate venue for the event |
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Liaise directly with the venue owner on the provision of facilities for the Opening Ceremony, Workshop, Conference, Exhibition, Welcome Dinner, F & B, Audio-Visual equipment and all operational needs for the event |
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Liaise with the venue owner on the requirements and limitations of venue / facilities |
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| Entertainment |
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Recommend and appoint Entertainers for entertainment programmes, if needed during key events such as Welcome Dinner and Networking Night including theme, décor, table arrangement, registration and logistics support at selected venue |
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| Hotel, Tour and Transportation |
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Handle all necessary arrangements for overseas delegates / speakers on matters such as hotel accommodation, hotel / airport |
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Contract and manage transport services for event based on requirement |
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| Photography and Video Production |
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Arrange for photography of the whole event |
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Arrange for video recording of the event, inclusive of editing and final production in required format |
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| Publicity and Website Design |
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Plan and source for service providers for conceptual design of event materials, logo, amenities bags and other promotional materials including electronic information |
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Co-ordinate services relating to printing and dissemination of publicity materials prior to event such as announcements and programmes to targeted audience |
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| Registration and Badging |
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Develop Delegate Online Registration Programme |
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Collate Delegate Registration Forms |
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Set-up the Security Web-based Delegate Fee Payment |
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Prepare invoices and receipts |
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Communicate with delegates on special requirement |
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Prepare delegates’ badges |
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| Security Measures |
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Arrange for guards to be stationed at designated areas of the event to ensure order and to fulfill onsite security measures |
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| Stand Contractor |
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Liaise with stand contractor for the erection of exhibition stands, if necessary |
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Liaise with stand contractor to set up of the stage backdrop and décor |
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| Technical and AV Support |
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Contract and manage audio-visual services to meet needs of the event, inclusive of resolving equipment compatibility issues |
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Provide onsite technical support for all audio-visual and office equipment hired for use at event and work with the venue technicians on those equipment provided by venue |
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| Simultaneous Interpretation |
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Contract and manage audio-visual services to meet needs of the event, inclusive of resolving equipment compatibility issues |
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Recommend and appoint simultaneous interpretation |
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